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Resignation Letter Format Albania

resignation-letter-format-albania

Resignation Letter Format In Albania

A clear, professional structure with legally aware notice-period context and copy-ready templates.

A resignation letter is a short, practical document that tells your employer you are ending your employment and when you expect your last working day to be. In Albania, having your notice in writing helps avoid misunderstandings, supports a smoother handover, and gives both sides a clear record of dates.

Legal Note (Employment): This page reflects information available as of December 28, 2025. Employment rules can change, and your employment contract or a collective agreement may set specific terms. Always confirm the current rules using official sources and, where needed, a qualified professional.

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Table Of Contents

What This Letter Does

It Confirms Four Essentials

  • Your decision to resign
  • The date you give notice
  • Your intended last working day (aligned with notice requirements)
  • Basic coordination (handover, contact details)

It Does Not Need To Include

  • Long explanations or personal details
  • Criticism or emotional language
  • Private information you would not put in a formal record
  • Anything beyond what is needed to communicate dates and logistics

Keep it simple: a resignation letter is mainly a dated notice. Professional, clear, and easy to file.

Notice Period Rules In Albania

In Albania, notice periods are set by the Labour Code for many standard situations, and your contract may add details. The most important thing for your resignation letter is to state your intended last working day in a way that matches the notice period that applies to you.

Important Detail About Dates: The Labour Code states that the notice period is extended, as applicable, to the end of the week or the end of the month. The same approach applies if a notice period is suspended during specific protected circumstances (for example, certain leave or temporary incapacity periods). If you are unsure how this affects your exact last working day, confirm the date with HR in writing.

Probation And Notice

For open-ended (indefinite) employment, the Labour Code treats the first three months as a probation period in typical cases. During probation, either party may end the contract by giving at least 5 days’ notice.

Notice After Probation

SituationTypical Notice Period In The Labour CodeHow To Reflect It In Your Letter
Indefinite contract, employment up to 6 months (after probation)2 weeksState your notice date and a last working day that falls at the end of the applicable week.
Indefinite contract, over 6 months up to 2 years1 monthState a last working day aligned with month-end where applicable.
Indefinite contract, over 2 years up to 5 years2 monthsUse a clearly written last working date and reference the notice period in your contract/law.
Indefinite contract, over 5 years3 monthsPlan your last working day early and confirm the date with HR.
Long fixed-term contract (more than 3 to 5 years)Employee may terminate after 3 years with 2 months noticeState you are ending the contract after the qualifying period, and give a last working day that matches the 2-month notice.
Long fixed-term contract (more than 5 years)Employee may terminate after 5 years with 3 months noticeState you are ending the contract after the qualifying period, and give a last working day that matches the 3-month notice.

Good Practice: If your contract or workplace rules set a specific notice period, follow those terms unless they conflict with mandatory minimums. When in doubt, write: “My intended last working day is [date], subject to the applicable notice period in my contract and Albanian law.”

Resignation Letter Structure

A strong resignation letter in Albania is usually half a page to one page. Use a clean layout that HR can file quickly.

Header

  • Your full name and contact details
  • Date of the letter
  • Employer/company name
  • Manager/HR recipient (if known)
  • Subject line (recommended)

Body

  • One-sentence resignation statement
  • Intended last working day
  • Short appreciation (optional, but helps)
  • Handover cooperation statement
  • Your signature/name

Tone, Wording, And Formatting

  • Be direct: “I am writing to resign…” is completely acceptable.
  • Be neutral: keep the letter focused on dates and logistics.
  • Be consistent: the notice date and last working day should not contradict each other.
  • Be readable: short paragraphs, clean spacing, and standard fonts.

Natural wording you can reuse: “I will support a smooth handover and can help document ongoing tasks during my notice period.”

Copy-Ready Templates

Pick the format that matches how your workplace usually communicates. If you are unsure, use the formal letter version and submit it to HR or your manager.

Template 1: Formal Resignation Letter

[Your Full Name]
[Your Address]
[City, Postal Code]
[Email] | [Phone]

[Date]

[Manager Name]
[Company Name]
[Company Address]

Subject: Resignation Notice

Dear [Manager Name],

I am writing to formally notify you of my resignation from my position as [Job Title] with [Company Name].

In line with the notice period in my employment contract and applicable Albanian law, my intended last working day is [Day Month Year]. If you prefer a different handover schedule within the applicable notice period, please let me know in writing so we can align on dates.

Thank you for the opportunities and experience I have gained during my time here. I will support a smooth transition and can help hand over responsibilities and document ongoing work during my notice period.

Sincerely,
[Your Name]
[Signature if printed]

Optional Albanian subject line: Njoftim Për Dorëheqje

Template 2: Short Email Resignation

Subject: Resignation Notice – [Your Full Name]

Hello [Manager Name],

Please accept this email as my formal notice of resignation from my role as [Job Title] at [Company Name]. My intended last working day is [Day Month Year], subject to the applicable notice period in my contract and Albanian law.

I will support a smooth handover during my notice period. Please confirm receipt and the agreed last working day.

Thank you,
[Your Name]
[Phone]

Email reminder: send it to the right recipient (manager and/or HR), and keep a copy of the sent message and any reply confirming receipt.

Delivery Options And Proof Of Submission

To keep everything smooth and professional, choose a submission method that creates a clear record of your notice date and the letter content.

  • Hand delivery: provide a printed letter and request a signed/dated acknowledgement on a copy.
  • Email: send as an email (or attach a signed PDF) and request a brief confirmation reply.
  • HR portal: if your employer uses a portal, upload the letter and save the submission confirmation.

Simple confirmation line (you can paste):

“Please confirm receipt of this resignation notice and the agreed last working day.”

What To Handle After You Resign

Once your resignation is submitted, the goal is a tidy wrap-up with clear documentation. Keep communication friendly and practical.

Work Handover

  • List active tasks and key deadlines
  • Share file locations and access needs
  • Document recurring processes
  • Confirm who will take over each responsibility

Administrative Wrap-Up

  • Confirm your last working day in writing
  • Ask HR how final salary and unused leave are handled under your contract
  • Return company property (badge, keys, devices) with a simple receipt
  • Update personal contact details for any future paperwork

Common Questions

Should I mention a reason for resigning?

You can keep it brief and neutral. In most cases, a reason is not required in the letter. If you do add one, keep it positive and simple, such as “personal reasons” or “a new opportunity.”

What if my contract sets a different notice period?

Follow your contract terms and any applicable collective agreement. If you are unsure whether a different notice period is valid or how to apply it, confirm with HR in writing and check the Labour Code sources listed below.

Can I resign by email?

Many workplaces accept email notices, especially when HR is included and a confirmation reply is received. If your employer expects a signed letter, you can email a signed PDF and also submit a printed copy.

How do I choose the “last working day” date?

Start from your notice date, apply the notice period that fits your situation, and account for the Labour Code rule that notice may extend to the end of the week or end of the month. If your situation includes leave or other protected periods, ask HR to confirm the final date in writing.

Sources